Libertyville, IL – Administrative Assistant I or II (Public Works)

Come join the Village of Libertyville! The Village is seeking an Administrative I or II  to join our team and is responsible for providing customer service support and office administrative assistance for our Public Works department. Work hours for this position are currently 6:30AM (3:00PM end time) from Memorial Day until Labor Day and 7:00AM (3:30PM end time) Labor Day until Memorial Day.

Administrative I Hiring Range: $52,084 – $56,000 DOQ

Administrative II Hiring Range: $59,936 – $62,704 DOQ

Benefits: IMRF eligible, health insurance including medical, dental, vision, life, flexible spending accounts for medical, dependent care, and commuter, optional 457 plan participation, paid holidays, paid vacation, sick leave and personal days, tuition reimbursement.

Closing Date: Open Until Filled

Administrative I Education and Experience: High School diploma/GED; AND two (2) years of experience providing office, administrative and secretarial assistance to management and professional staff; OR an equivalent combination of education, training and experience.

Administrative II Education and Experience: High School diploma/GED; AND four (4) years of experience providing office, administrative, and secretarial assistance to management and professional staff, public sector experience preferred; OR an equivalent combination of education, training, and experience. Must have direct experience working in a municipal, local government setting to be considered for the Amin II role.

Preferred Knowledge and Skills: 

• Understanding of standard office administrative practices and procedures, including filing, writing, and operation of common office equipment and online systems.
• Familiarity with rules, regulations, and ordinances pertaining to department activities.
• Techniques for dealing with a variety of individuals from various socio-economic and cultural backgrounds, in person, in writing, and over the telephone.
• Providing varied administrative assistance to management, supervisory, and professional staff.
• Organizing work, setting priorities, meeting critical deadlines, and following up assignments with minimum direction.
• Using tact, discretion, initiative, and independent judgment within established guidelines.
• Establishing and maintaining effective working relationships.

Required Certificates, License and Registrations: none

Physical/Mental Requirements: 

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone.

How to Apply: Please submit your cover letter, resume, and three professional references with the subject line “Administrative Assistant” via email to Jeni Houtz, Human Resources Manager, at jhoutz@libertyville.com.

The Village of Libertyville is an Equal Opportunity Employer. Full Job Description available upon request.