Town of Castle Rock, CO – AP/AR Supervisor

• Supervises accounts payable and accounts receivable personnel. Duties include training, assigning, coaching, reviewing, planning and scheduling work of others. Makes hiring recommendations, prepares annual employee performance evaluations; recommends promotions and salary increases for staff.
• Ensures timely payments of invoices, expense vouchers and purchasing cards. 
• Reviews and approves staff work for accuracy and completeness, including accounts payable, purchase orders, cash receipts, accounts receivable, and account reconciliations.
• Reviews, analyzes and reconciles general ledger accounts for reasonableness, completeness and accuracy. Investigates discrepancies and performs journal entry adjustments as necessary.
• Administers town-wide purchasing card program. Issues and cancels purchasing cards as needed. Reviews charges for appropriateness, consistency in account coding and proper authorizations. 
• Maintains purchase card database via the banks purchasing card software program. Sets up new funds/project codes. Resolves cardholder decline issues. Follows up on fraud alerts; identifies possible fraud or misuse of purchasing cards.
• Responsible for vendor maintenance within the financial accounting system. Reviews W-9’s and vendor information entered into the financial accounting system. 
• Directs and reviews the preparation of 1099’s.  
• Reviews and approves weekly accounts payable check runs and related account posting information.
• Prepares and processes check and cash receipt deposits. 
• Reviews and approves cash receipts journal entries. 
• Prepares and submits required reports and filings on behalf of the Town, including check listings, vendor listings, unclaimed property, and quarterly sales tax returns. 
• Works collaboratively with staff and other departments to resolve payment and invoicing issues with vendors. 
• Monitors accounting processes for effectiveness and efficiency and makes suggestions for improvement as necessary.
• Recommends and ensures compliance with policies, procedures and regulations.
• Contributes to the development of Finance Department policies, processes and procedures .
• Assists with advising and training other departments in regards to Finance Department policies and procedures.
• Assists in the development of the Accounting Division’s annual and long-range goals and objectives.

• Ability to effectively supervise, assign and monitor the work of others.
• Knowledge of modern accounting principles, practices and procedures and how they apply to government accounting situations.
• Knowledge of modern automated systems used in the preparation and maintenance of accounting data, as well as modern office practices, procedures and equipment.
• Knowledge of the applicable laws, regulations, procedures, and processes governing the receipt and expenditure of governmental monies.
• Working knowledge of Microsoft office suite including outlook, word, excel.
• Skill in communicating effectively over the telephone, in person, by fax, and other methods.
• Ability to prepare clear, complete, concise oral and written reports.
• Ability to understand and be understood and follow both verbal and written instructions.
• Ability to meet deadlines. 
• Ability to establish and maintain effective working relationships with employees, Town officials and the public.
• Ability to train/mentor less experienced professionals. 
• Ability to calculate, compute, summate, and/or tabulate data and/or information. Includes the ability to perform subsequent actions in relation to these computational operations. 
• Ability to review, classify, categorize, prioritize, and/or analyze data and/or information.  Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.  
• Ability to coordinate, manage, strategize, and/or correlate data and/or information.  Includes exercise of judgment in determining time, place and/or sequence of operations.  Includes referencing data analyses to determine necessity for revision of organizational components.  
• Knowledge of software and business application including, but not limited to, work processing, spreadsheets, presentation software, and databases.
• Knowledge of software and business applications including, but not limited to, complex enterprise accounting systems, internal control systems design, report development, and other software used in the preparation and maintenance of accounting data.  
• Government or Non-profit experience preferred 

Posted: 2025-03-20